TimeControl QuickStart The TimeControl QuikStart Assistance Program is structured to provide consulting and training to organizations in their start-up and implementation of TimeControl. As needs vary from organization to organization, the program outlined below is the one most often requested by mid-sized companies setting up TimeControl as their project-oriented timesheet system.

How it works

Following your purchase of TimeControl, one of our consultants will spend one full week at your location working on the start-up, deployment and implementation of TimeControl. A few weeks prior to our on-site visit, we will send your TimeControl Administrator a QuikStart Checklist; a series of tasks that must be completed before your implementation to ensure that you get the full benefit from our QuikStart program. As well, our consultant will follow-up in the weeks prior to implementation to ensure you are on track and to answer any questions you may have.

What we will cover

The TimeControl QuikStart Assistance Program will cover the installation, initial setup, and modeling of data for your TimeControl system. Our consultant will assist your TimeControl Administrator in creating automated validation rules and in the start-up of populating basic table data. The first few user records will be entered so data entry can begin right away.

Our consultant will work closely with your TimeControl Administrator, training him/her in the system's design and data storage. When the basic system is complete, supervisors and project managers will be trained in authorizing timesheet data, applying changes if required, and reporting on timesheet data for their own purposes. Once the supervisors and project managers have been trained, a review of the initial implementation will be made to ensure that the Administrator is on the right path to creating procedures for proper timesheet control.

Finally, regular procedures will be documented so that your TimeControl system will start delivering consistent results when you need them.

What you need to do

Your TimeControl Administrator must complete the QuikStart checklist prior to your implementation. Crucial to the smooth start-up and implementation of TimeControl, is the prior identification of the people responsible for different aspects of the timesheet process and the assurance that they will be available at specific times during implementation. The TimeControl Administrator should be available for the entire implementation.

Why it works

One word: leverage. The TimeControl QuikStart Assistance Program enables a consultant, not only experienced in TimeControl but in project management and timesheet systems, to spend time in your environment dedicated exclusively to the start-up and implementation of your TimeControl system - someone at your fingertips who has already climbed the learning curve you're beginning, and brings to the overall picture years of experience in assisting organizations just like yours in automating their project control environments.

What it costs

The TimeControl QuikStart Assistance Program is $6,000 US per week for the one week program plus travel and per diem expenses; This is a discounted consulting rates.

Who it's for

The TimeControl QuikStart Assistance Program is for organizations who need to have their timesheet system up and running in a stable and effective manner, in as short a timeframe as possible.

Week -1(Before we arrive)

• Locate data to be loaded into system
• Identify project members
• Identify TimeControl administrators
• Format legacy data into CSV or Excel files

Days 1&2

• Kick off meeting
• Establish initial roll-out schedule
• Determine TimeControl Administrator
• Review hardware required
• Meet Network Administrator, Database Administrator and Webmaster
• Execute database scripts and create TimeControl database
• Install TimeControl Administration Transaction Server Software
• Connect Administration Transaction Server Software to the database
• Establish General Settings
• Install the Web components
• Establish Web area security
• Test on multiple client stations
• Establish the posting process
• Missing timesheets
• Creating a user-defined report
• Exporting to Accounting, other systems
• Corrections after posting (Debit/Credit)
• Creating validation rules
• Roll out to initial user group and review first access
• Adjust system as required based on first user acess
• Reconfigure system, website or network as required based on results of client station testing
• Write site-specific user access instructions as required

Days 2&3

• Identify owner of project control environment
• Identify initial users and approval routing
• Identify supervisors
• Identify project managers
• Review existing coding structures
• Review existing and proposed reports
• Review standard TimeControl reports
• Establish TimeControl coding requirements
• Populate Coding table
• Establish TimeControl WBS requirements
• Establish project management system links requirements
• Establish project list
• Populate project table
• Establish charge-code structure
• Populate charge code table
• Establish overhead codes
• Populate overhead charge codes

Day 5

• Administrator training
• Project Manager brieifing
• Supervisor briefing
• Document "Setting up new users, security and properties settings"
• Write site-specific project management system link procedures
• Document weekly timesheet collection process
• Document links process for any finance or legacy systems
• Establish rate structure
• Populate rate structure table
• Establish security and access settings
• Populate User Profile table
• Establish initial Employee table
• Populate initial Employee table
• Establish initial users
• Populate initial User table
• Establish initial filter requirements
• Populate initial Filter Definition table
• Establish initial Automatic Validation rules
• Populate inital Automatic Validation rules
• TimeControl overview
• Matrix Approval Process
• Collection, approval, release procedures
• Finding missing timesheets
• Rejecting or correcting timesheets
• Linking to Project management systems
• The Project Manager Validation Process
• Adjusting hours using Debit/Credit function
• Week closing process
• Document montly close-out process
• Document process for closing out projects and tasks
• Establish backup procedures
• Review troubleshooting issues
• Review implementation
• Troubleshoot any outstanding issues
• Wrap up meeting

Ready to get started with the QuikStart for TimeControl? Just fill out a Services request and one of our staff will be in contact with you immediately.